Location: West Palm Beach, Florida

Travel: Travel-intensive; extended domestic and international travel required

Compensation: $100,000 - 115,000 base salary + 0–20% discretionary bonus + full benefits 

Start Window: Target start within 30–90 days

Reporting Line: Head of Executive & Administrative Operations

Search Type: Confidential (principal name not disclosed)

Overview

We are seeking a highly capable Executive Assistant to support a senior principal in a founder-led operating environment that functions more like a family office than a traditional corporation.

This role requires exceptional polish, judgment, discretion, and comfort operating in a fast-moving, high-expectation setting. While the organization presents with a professional, corporate standard externally, it operates internally with the pace, ambiguity, and proximity typical of a family office or early-stage operating platform.

This is a long-term role (4–5 year horizon) for someone who thrives in close partnership with leadership and is comfortable balancing structure with flexibility.

Travel & Availability (Important)

This is a travel-intensive, availability-driven role.

Candidates must be prepared for:

• Extended domestic and international travel, including assignments ranging from 1 week up to 60 consecutive days

• Periods of heightened availability during travel and active transaction cycles

• Variable work rhythms depending on geography and business cadence

While travel is not constant, readiness to travel is a core condition of employment. During extended international assignments, responsiveness is expected, though work typically follows local business rhythms and includes natural breaks during the day. After prolonged travel periods, short recovery time is generally provided.

When not traveling, the role is office-based in West Palm Beach, with an expected start time of 8:00 a.m. to prepare for the principal’s day.

Role Composition

This role is approximately:

• 90% Executive Assistant responsibilities

• ~10% limited personal execution, used rarely and only to ensure continuity of operations

This is not a Personal Assistant or lifestyle-management role.

Key Responsibilities

Executive Support

• Manage complex calendars across time zones with strong judgment and prioritization

• Control executive access and scheduling with discretion and confidence

• Draft, coordinate, and manage executive communications

• Prepare the principal for meetings, travel, and engagements

• Track follow-ups, commitments, and priorities with precision

• Represent the principal in scheduling and logistics conversations

Travel & Logistics

• Coordinate domestic and international travel itineraries

• Prepare and manage travel documentation and logistics

• Support continuity of work during extended travel periods

• Ensure seamless transitions between offices, hotels, and temporary workspaces

Limited Personal Execution (Exception-Based)

• Provide backup coverage when the Personal Assistant is unavailable

• Support travel-related personal execution, including:

  • Packing and unpacking luggage

  • Organizing hotel suites or temporary workspaces

  • Managing reservations while traveling

• Personal tasks are infrequent, situational, and strictly tied to executive mobility and continuity

Authority & Boundaries

• Authorized to speak on behalf of the principal regarding scheduling, logistics, and availability

• Not authorized to represent the principal on financial, commercial, or monetary matters without explicit direction

• Expected to exercise judgment, discretion, and restraint at all times

Culture & Environment

This role is best suited for someone who:

• Is comfortable operating amid ambiguity

• Can work effectively with strong, opinionated leadership personalities

• Values polish, professionalism, and executive presence

• Understands that trust and discretion outweigh process

• Thrives in a setting that blends startup intensity with family-office proximity

Candidates seeking highly rigid structures, narrow role definitions, or purely transactional work may find this environment challenging.

Qualifications

• 5–7 years of experience as an Executive Assistant

• Strong preference for experience supporting UHNW individuals, principals, or family offices

• Open to senior corporate EAs with heavy travel and exceptional judgment

• High mobility and flexibility required

• Valid passport and ability to obtain international visas

• Proficiency with Outlook and Microsoft Teams required

• Familiarity with iManage or Clio is helpful but not required

Benefits & Support

• Base salary: $100,000 - 115,000

• 0–20% discretionary bonus eligibility

• All business travel fully covered

• Company-provided phone or soft phone (with phone bill covered)

• Home internet/cable reimbursement up to $150/month

• Comprehensive healthcare benefits, including concierge medical services

• NDA required; exceptional discretion and reputational sensitivity expected